Privacy Impact Assessment & Compliance Review
This document details the privacy impact assessment (PIA) process and outlines the regular compliance review schedule for ShieldCraft AI, ensuring alignment with GDPR, SOC2, POPIA, and other relevant frameworks.
1. Privacy Impact Assessment (PIA)
Purpose:
- Identify and mitigate privacy risks related to personal and sensitive data processing.
- Ensure compliance with data protection laws (GDPR, POPIA, etc.).
Scope:
- All data flows, storage, and processing activities within ShieldCraft AI.
Key Steps:
- Data Mapping: Document all personal data collected, processed, and stored.
- Risk Identification: Assess risks to data subjects (e.g., unauthorized access, data leakage).
- Mitigation Measures: Define and implement controls (encryption, access controls, minimization).
- Stakeholder Review: Involve DPO, legal, and technical leads in assessment.
- Documentation: Maintain records of processing activities and risk mitigations.
Status:
- Initial PIA completed (see Risk Log).
- Ongoing reviews scheduled (see below).
2. Regular Compliance Reviews
| Framework | Frequency | Responsible | Last Review | Next Review |
|---|---|---|---|---|
| GDPR | Quarterly | DPO | 2024-04-01 | 2024-07-01 |
| SOC2 | Annually | Compliance | 2024-01-15 | 2025-01-15 |
| POPIA | Quarterly | DPO | 2024-04-01 | 2024-07-01 |
Review Process:
- Schedule reviews according to framework requirements.
- Conduct gap analysis and update controls as needed.
- Document findings and remediation actions.
- Involve relevant stakeholders (DPO, compliance, legal, technical).
- Track review outcomes and next steps in the compliance log.
3. Data Subject Rights & Requests
ShieldCraft AI supports all major data subject rights under GDPR, POPIA, and similar frameworks:
- Right of access: Data subjects can request details of their personal data held and processed.
- Right to rectification: Data subjects can request corrections to inaccurate data.
- Right to erasure: Data subjects can request deletion of their personal data (subject to legal/regulatory constraints).
- Right to restrict processing: Data subjects can request limited processing of their data.
- Right to data portability: Data subjects can request export of their data in a machine-readable format.
- Right to object: Data subjects can object to certain types of processing.
Process:
- Requests are submitted via designated channels (e.g., support portal, DPO email).
- All requests are logged, tracked, and responded to within regulatory timeframes.
- Responses and actions are documented for audit purposes.
4. Cross-References
- Risk Log: Details of identified risks and mitigations.
- Security & Governance: Security controls and governance structure.
- Ethics & Compliance: Broader compliance and ethical considerations.
Next Steps
- Schedule next quarterly and annual compliance reviews.
- Review and update PIA documentation as new data flows or services are added.
- Ensure all data subject request channels are operational and documented.